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Accreditation regulations

PRESS ACCREDITATIONS ISSUE REGULATIONS

A. General Provisions

1. The regulations define the rules of issuing press accreditations by Międzynarodowe Targi Poznańskie sp. z o.o., with its registered office at ul. Głogowska 14, 60-734 Poznań, Poland, registered with Poznań – Nowe Miasto and Wilda District Court, 8th Business Division of National Court Register (KRS), under KRS number 0000202703, shared capital PLN 42,310,200.00, hereinafter referred to as the MTP.

2. Accreditations are issued to journalists and other press representatives interested in obtaining information on the fair and other events organized or co-organized by the MTP on the MTP premises or at a fair or event venue and passing the information to the mass media.

3. The regulations are available at the MTP headquarters, at a fair or event venue as well as online at www.mtp.pl in the form of a downloadable PDF document.

B. Types of press accreditations

1. The MTP uses two kinds of press accreditations:

  • periodical accreditations – which allow entry to a fair or other event on a specified date only,
  • permanent accreditations – which allow entry to the MTP fairgrounds for the fairs and other events in the whole calendar year.

2. The accreditation is valid solely with an ID document.

C. Rules for issuing press accreditations

  1. Both periodical and permanent accreditations are issued free of charge.
  2. The periodical accreditations are issued on the basis of accreditation applications submitted in one of the following ways:
  • electronically by means of the online form available at http://www.mtp.pl,
  • directly at the accreditation point at the fair or other event venue.
  1. The permanent accreditations are issued by the MTP at their discretion to the press representatives that have actively participated in the fairs and other events in the preceding season. No accreditation application is required to obtain the permanent accreditation.
  2. The press accreditations are issued only to professionally active press representatives registered in court and having a legal personality as well as to official online services.
  3. The periodical accreditations are issued on the basis of an accreditation application. For the application authentication purposes the press representative should present a valid press pass, a certificate confirming cooperation with an editorial board or sample articles they are the author of. It is not sufficient to document membership in a journalist association or organization to have the accreditation issued.
  4. The press accreditation and the entry card can be collected solely in person in one of the accreditation points.
  5. The periodical accreditations can be collected in the accreditation point on the days of the fair for which they were issued.
  6. The permanent accreditations are sent by post to the journalist’s direct address, or they  can be collected in the MTP Press Center by prior appointment.
  7. While performing journalist’s activities the accreditation must be visible for the security staff.

10.  The press representatives bear full responsibility for the veracity and accuracy of the data provided by them, which are necessary to obtain the accreditation, including the consequences of providing incomplete or wrong data.

D. Benefits stemming from the accreditation

  1. The periodical accreditation allows the press representative to enter the MTP fairgrounds or any other event venue clearly specified in the accreditation card, subject to certain events (e.g. business evenings, conferences, seminars) which may require separate invitations issued by the organizer or the issue of which by the MTP depends on the organizer / co-organizer’s approval.
  2. Journalists holding the permanent accreditation are allowed to enter the MTP fairgrounds or other event in the course of the fair/event itself (i.e. during the fair's/event's opening hours) as well as on other dates. The permanent accreditation is valid throughout the calendar year.
  3. The holders of the periodical and permanent accreditations are allowed to enter the MTP premises or other fair/event venue by car free of charge, unless the event organizer should decide otherwise.
  4. Accredited journalists can obtain free-of-charge materials about the fair (e.g. a catalogue, schedule, press releases, CDs with photographs – available not earlier than on the second day of the fair) or other events in the Press Center located in pavilion 10 on the MTP premises or in an accreditation point at another fair/event venue.
  5. In order to facilitate work performed by journalists, the MTP provides access to computers with an Internet connection in its Press Center located on the premises in pavilion 10 or in an accreditation points at a fair/event venue.
  6. Press representatives can also refer to the employees of the Press Center, located on the premises in pavilion 10 or in an accreditation point at a fair/event venue, who will provide assistance with contacting the exhibitors and share information concerning the relevant exposition.
  7. The MTP provides assistance for the accredited press representatives with booking a hotel, subject to prior notification of such a need at least 14 days in advance.

E. Safety regulations

  1. The MTP accredited journalists are obliged to comply with the safety regulations and the other provisions of the “Regulations of participating in fairs and visiting the fair for the press representatives accredited by the MTP”.
  2. The regulations are available at the MTP headquarters, in the Press Center or in the accreditation point as well as online at www.mtp.pl in the form of a downloadable and printable PDF document.

REGULATIONS OF PARTICIPATING IN FAIRS AND VISITING THE FAIR FOR PRESS REPRESENTATIVES ACCREDITED BY MTP

General Provisions

1. The regulations are valid for journalists and other press representatives accredited by Międzynarodowe Targi Poznańskie sp. z o.o., with its registered office at ul. Głogowska 14, 60-734 Poznań, Poland, registered with Poznań – Nowe Miasto and Wilda District Court, 8th Business Division of National Court Register (KRS), under KRS number 0000202703, share capital PLN 42,310,200.00, hereinafter referred to as the MTP.

2. The regulations define the rules for accredited press representatives to enter and visit fairs and other events organized or co-organized by the MTP on the premises belonging to the MTP in Poznań or at other venues.

3. The rules for receiving the accreditation are specified in a separate "Press accreditation issue regulations" available at the MTP’s headquarters, at a fair or event venue as well as online at www.mtp.pl in the form of a downloadable and printable PDF document.

4. Entering the venue of fairs and other events constitutes acceptance of these Regulations and a commitment to abide by their provisions.

§ 2

Safety regulations

1. Accredited press representatives are allowed on the premises of the MTP or at a fair or event venue on the fair days and during the opening hours only.

2. The pavilions, stands, other parts of the exposition as well as passages within the pavilions and entrances to the pavilions may be temporarily closed due to organizational and safety reasons and thus unavailable to the accredited press representatives.

3. Taking photos, video-recording, making drawings of individual stands and exhibits are subject to prior authorization of the stand user, i.e. the fair or event participant (exhibitor).   Should the abovementioned activities cause disturbance in the organization and the course of the exhibition or another event, the MTP shall order to stop such activities.

4. It is forbidden for the press representatives to carry out any commercial, acquisition, advertising, promotion, and agitation activities or cash collections not agreed with the MTP, as well as any activities which would be inconsistent with the applicable laws.

5. The following prohibitions apply on the MTP fairgrounds:

a)      carrying and using weapons, ammunition, pyrotechnic materials and other harmful chemical materials as well as open fire which might pose a risk of fire, property damage and hazard for the health and life of people,

b)      carrying and drinking alcohol and distributing and using drugs;

c)      disturbing public order (e.g. loud and aggressive behavior);

d)      bringing in animals, bicycles, skateboards and the like unless it is allowed by the MTP for some specific events due to their character (e.g. participating in the competition for dogs, cycling demonstrations);

e)      smoking inside the exhibition and conference pavilions and other facilities, except for  designated, specially-marked places (smoking cabins);

f)       polluting the pavilions and outdoor areas with self-generated waste (drink and food containers, cigarette butts, chewing gum, etc.);

g)      destroying the infrastructure (e.g. blanketing the walls, floors with advertising posters) and vegetation on the premises of the MTP or at other fair/event venue;

h)      leaning against the elements of the stands, advertising constructions and other elements of interior design.

6. Any persons who are clearly in the state of drugs or alcohol intoxication or persons trying to bring alcohol, drugs or dangerous items shall be refused admission to the event.

7. In the event of the breach of any prohibitions referred to item 5, the MTP reserves the right to lead the accredited journalist out of the fair venue, prevent them from re-entering and, when justified, call the police.

8. It is forbidden to leave any items, including baggage or other property, unattended.

9. The items and substances specified in item 5(a) and any unattended items, specified in item 8, left on the premises of the MTP or at an event venue may be removed and destroyed at the expense of the person leaving the items/substances, unless it is impossible to determine who they belong to, due to security reasons by the MTP or other specialist services. The MTP shall not be liable for the above. If it is necessary to evacuate the people from the pavilions or the fairgrounds or any other event venue, the person who has left such items shall be charged with full costs of the evacuation.

10. The following obligations apply on the MTP fairgrounds:

a)      respecting the markings of communication routes and designated zones excluded from traffic that are subject to fire prevention;

b)      complying with the traffic regulations effective within the traffic area at a fair/event venue;

c)      disposing of self-generated waste by throwing it into special containers, marked in accordance with the principles of the selective waste collection, located at the entrances to the pavilions;

d)      following the instructions given by the MTP staff due to organizational and safety reasons (the necessity to secure the property and provide safety to the people participating in the event), e.g. orders to remove own items from a communication route, orders concerning the evacuation from the pavilion;

e)      following the instructions given by firefighters or any other services during evacuation procedures, rescue actions and other inspection and identification activities.

§ 3

Liability and insurance

1. The MTP reserves the right to cancel, shorten or reschedule a fair or other events and undertakes to provide relevant information thereof with sufficient advance notice.

2. The MTP shall not be liable for any damage to press representatives caused by third parties or through the fault of the aggrieved party.

3. The MTP shall not be liable for any damage to the press representative property caused by force majeure (e.g. fire, explosion, lightning, storm, flooding), third parties, or through the fault of the aggrieved party, with the exception of items left for safekeeping in the MTP cloakroom referred to below.

4. The MTP is responsible for the items left for safekeeping in the cloakroom (clothing, hand and travel baggage, other items). The MTP will not accept valuables (jewelry, cameras, etc.) Clothing and other belongings that are not be collected from the MTP’s cloakroom within 14 days or left outside shall be deemed as abandoned property.

5. The MTP is not responsible for items (e.g. baggage) left unattended on the MTP fairgrounds or at other event venue. Press representatives are not entitled to any claims for having the unattended items removed or destroyed by the MTP due to security reasons (a real threat or suspicion of threat to the safety of the people or property). Moreover, they may be charged with the costs of removing or destroying the unattended items.

6. The MTP shall not be liable for any damage to press representatives caused by their failure to comply with the instructions given by the MTP staff in situations of danger to the people or property, e.g. concerning the order to evacuate people from the pavilion.  Journalists may be charged with the costs of evacuation resulting from the journalist-generated hazards.

7. The security measures taken to protect the MTP fairgrounds (technical protection, security services, monitoring) have no influence on the exclusion from liability of the MTP for the above mentioned reasons.

 

8. Press representatives are obliged to secure, at their own expense and risk, the property brought to the fair from any damage or loss (e.g. keys, documents, hand baggage, laptops, cameras, cell phones). Press representatives should insure their valuables themselves.

9. Press representatives shall be liable for causing damage at a fair/event venue (e.g. damage to the MTP property). The damage shall be estimated by the MTP, if possible in the presence of a press representative or their proxy, which should be recorded in an appropriate report.

10.The police station located on the fairgrounds shall be informed of the damage to the property or the representative immediately after it has occurred, which shall be recorded in an appropriate report.

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